Explanation:

Clearly communicate the investigation findings to the employee in a formal letter. Include details of the situation, investigative steps, and consequences such as a disciplinary hearing or written warning. Specify deadlines for responses or actions, and confirm receipt of the communication to prevent any claims of miscommunication.

Action:

Draft a formal letter that outlines the situation, investigation process, and outcome, maintaining a professional tone consistent with company policy. Clearly state the consequences of further absence or non-response and specify any disciplinary actions. Set a response deadline, typically within 3-5 working days, and ensure delivery confirmation by requesting read receipts for emails or using recorded delivery for letters. Follow up with a call or text if confirmation is not received. Use the provided template as a guide.

Use the template below to help you do this.